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Overview and Program Information
Clinical Conference Agenda and Schedule
Syllabus Book
Key Slides
Clinical Conference Objectives
Continuing Education
Registration Information and Deadlines
Registration Application
RW Program Grant: Allowable Travel and Registation Costs
Hotel, Travel, and General Meeting Information
FAQ

Co-Chairs:

Laura N. Armas-Kolostroubis, MD
Clinical Director
Texas/Oklahoma AIDS Education and Training Center
Parkland Health and Hospital System

Laura W. Cheever, MD, ScM
Deputy Associate Administrator
Chief Medical Officer, HIV/AIDS Bureau
Health Resources and Services Administration

Michael S. Saag, MD
Member, Board of Directors (Volunteer)
International AIDS Society–USA
Professor of Medicine
Director, Division of Infectious
Diseases and The William C. Gorgas
Center for Geographic Medicine
University of Alabama at Birmingham

Ryan White (RW) Program, Part C and D Grantees should review their RW Program grant, and Part A and B subcontractors should contact the grantee of record to determine the minimum or maximum number of prescribers intended to participate in the Clinical Conference.

For your convenience, we suggest that you bookmark this page. Additional meeting information will be posted to this Web site, as it is available.


OVERVIEW

The 2009 Annual Clinical Conference for the Ryan White HIV/AIDS Program, Part A, B, C, or D will be held October 15-17 at the Hyatt Regency in Dallas, Texas. The Clinical Conference will offer a rewarding and productive exchange of essential updates and training. New grantees will have the valuable opportunity to discuss cases with experts and network with other RW Program clinicians.

The goal of the meeting is to provide a comprehensive and timely overview of HIV treatment issues and current strategies in HIV medical care for prescribers in RW Program, Part A, B, C, or D funded programs. This state-of-the-art Continuing Medical Education (CME) program is sponsored by the International AIDS Society–USA (IAS–USA) and will include 2.5 days of lectures and interactive workshops sessions. These are designed for clinical staff who are prescribers (physicians, physician assistants, nurse practitioners, and other direct clinical decision makers) and are actively involved in HIV care in RW Program-funded clinics. Attendees are encouraged to bring cases and questions for discussion. This activity has been approved for AMA PRA credit.

The Clinical Conference is planned and supported in collaboration with staff from the HIV/AIDS Bureau (HAB), Health Resources and Services Administration (HRSA) of the US Department of Health and Human Services, and in collaboration with the Southeast AIDS Training and Education Center (SEATEC).

In accordance with the US Department of Health and Human Services (HHS) policy, group meals will not be provided for attendees at this conference. For more information, see section under Allowable Meeting and Travel Costs.


CLINICAL CONFERENCE OBJECTIVES

Upon completion of the Clinical Update, participants will be able to do the following:

• Design antiretroviral strategies that consider new data on:
  • Initial therapy
  • Interpreting resistance test results
  • Managing antiretroviral regimen failure
• Describe the current state of the H1N1 virus epidemic
• Describe the incidence and management of non-AIDS-defining malignancies in HIV
• Consider current data on investigational treatments for hepatitis C virus infection, as they may impact HCV treatment in the future
• Describe the drivers of the HIV epidemic in women
• Formulate appropriate management strategies for the adolescent HIV-infected population
• Explain the key clinical issues associated with endocrine, metabolic, renal, and cardiovascular complications in HIV disease
• Formulate medical intervention plans for patients with addictions
• Diagnose mood disorders that are common in HIV disease
  

PROGRAM AGENDA

The program agenda is currently in development. For examples of the overall direction of the meeting, please refer to the agendas from the past 2 years.

Final Agenda (2008)
Final Agenda (2007)

Preliminary plenary topics for the 2009 Clinical Conference include:

• HIV and H1N1 Influenza
• HIV and Non-AIDS-defining Malignancies
• Initial Antiretroviral Therapy: When and What to Start
• Selected Endocrine Problems in HIV
• Use of Resistance Testing and Salvage Therapy
• New Agents for Hepatitis C Virus
• Medical Intervention for Addictions in Primary Care Settings
• Clinical Aspects of Immune Activation
• The HIV Epidemic in Women
• Adolescents with HIV: Engagement and Treatment Challenges
• Cardiovascular Risk Assessment and Management in HIV Disease
• Kidney Disease in HIV
• Neuropsychiatric Complications of HIV
• Women with HIV: Issues in Primary Care
• Selected Difficult Cases from the Clinic

Preliminary workshop topics include:

• Overview of Antiretroviral Therapy, Including Basic Discussion of Initial Therapy
• Interpretation of Resistance Test Results (Basic)
• Interpretation of Resistance Test Results (Advanced)
• Strategies for Antiretroviral Failure (Basic)
• Strategies for Antiretroviral Failure (Advanced)
• Managing Viral Hepatitis and HIV Coinfection
• Women and HIV: Practical Treatment Strategies
• Approaches to Caring for HIV-infected Adolescents
• HIV and Non-AIDS-defining Malignancies
• Mental Health Issues
• Endocrine Issues in HIV
• Renal Complications of HIV
• Metabolic Complications of HIV, Focus on Cardiovascular Risk
• Tips on Making QI Work in your Clinic

For a preliminary agenda showing conference times, please click here.

CONFERENCE SYLLABUS BOOK

KEY SLIDES FROM CLINICAL CONFERENCE LECTURE
Clinical Conference speakers selected approximately 15 to 20 key slides from their presentations that they thought would be useful to attendees who are presenting updates from this update to their colleagues.


ACCREDITATION

WHO SHOULD ATTEND

The 2009 Annual Clinical Conference is for physicians, physician assistants, nurse practitioners, and other direct clinical care providers who are actively involved in HIV patient care in Ryan White funded programs.

REGISTRATION

Registration is open to physicians, physician assistants, nurse practitioners, and other clinical decision makers who perform direct services in RW Program, Part A, B, C, or D programs and are actively involved in HIV patient care. Interested practitioners should contact the program manager/coordinator to confirm the maximum number of clinicians allowable for this conference and what is covered.

Registrations may be completed online or by downloading the registration form and submitting it along with your workshop sign up form to the IAS–USA via fax at 415-544-9402; or mail to IAS–USA, Attention: Registration: RW Clinical Conference, 425 California Street, Suite 1450, San Francisco, CA 94104-2120. THERE IS NO REGISTRATION FEE FOR THIS CONFERENCE.

A confirmation letter will be sent to you, along with more information on the meeting. Workshop assignments will be sent to you approximately 2 weeks prior to the meeting. To avoid airline penalty fees, it is recommended that registrants do NOT reserve air travel until receiving a confirmation letter in the event that the conference is full.

For workshop assignment changes or inquiries after October 8, 2009, please check with the conference staff at the Registration and Information Desk in the Reunion Ballroom Foyer.


REGISTRATION DEADLINES

Special Note: Conference registration does not include a hotel guest room reservation. Attendees MUST book hotel reservations directly with the hotel. There are different deadlines for registration and hotel reservation.

Registration deadline:
It is recommended that you submit your registration form as soon as possible as attendance is limited to the 425 persons and registrations are accepted on a first-come, first served basis.

Registration Deadline: Friday, October 2nd, 2009

There will be no on-site registration available.


TRANSFERRING A REGISTRATION

• Registrants who registered but are subsequently unable to attend may transfer their registration to another clinical decision maker who is actively involved in HIV care in a RW Program, Part A, B, C, or D
• There is no fee to transfer a registration
• Transfer requests must be received by the IAS–USA by Friday, October 2nd, 2009.
• Requests must be in writing and may be submitted via fax to 415-544-9402, or email to rwprogram2009 "at" iasusa.org. Requests must be accompanied by a completed registration form for the person who will attend the Clinical Conference
• Conference registration does not include hotel guest room reservation. You must cancel your guest room reservation separately by contacting the Hyatt Regency Dallas at 214-651-1234. Hotel guest room reservations must be cancelled in accordance with Hotel cancellation policy to avoid fees or penalties.
• The person who will be attending must reserve their guest room at the hotel separately.
  

CANCELLING A REGISTRATION

• There are no cancellation processing fees. Registrants who are unable to attend may submit a request to transfer their registration or may cancel their registration. To cancel your registration, contact IAS–USA as soon as possible. As attendance is limited, your prompt action may allow another clinician to participate in the conference. Cancellation requests must be in writing and may be made via fax to 415-544-9402, or email to rwprogram2009 "at" iasusa.org
• You must cancel your guest room reservation separately by contacting the Hyatt Regency Dallas at 214-651-1234. Hotel guest room reservations must be cancelled in accordance with Hotel cancellation policy to avoid fees or penalties.

REGISTRATION AND INFORMATION DESK

Attendees should plan to check-in to receive their conference name badge and materials at the registration and information desk. The desk will be located on the lobby level, in the Reunion Ballroom Foyer and will be open daily, during the hours listed below.

Wednesday, October 14, 2009	3:00 PM - 7:00 PM
Thursday, October 15, 2009	7:00 AM - 6:00 PM
Friday, October 16, 2009	7:00 AM - 6:00 PM
Saturday, October 17, 2009	7:30 AM - 12:30 PM

ALLOWABLE MEETING AND TRAVEL COSTS

Attendees are responsible for their own arrangements for air travel to and from Dallas, hotel stay, ground transportation, and per diem costs. RW Program, Part C and D attendees should review their grants to determine what travel and meal costs are allowable by their current HRSA grants. RW Program, Part A and B subcontractors should contact the grantee of record to determine if these costs are allowable.

In accordance with the US Department of Health and Human Services (HHS) policy, group meals will not be provided for attendees at this conference. There are several dining options at the hotel and nearby, in the West End District. The West End District is approximately a 5 minute walk to/from the hotel and also accessible via the DART light rail (just 1 stop away from the hotel). For more information on the DART light rail and dining options, see the Travel Information and Frequently Asked Question sections.

For information on maximum reimbursement for meals and incidental expenses (M&IE) while on travel, including a breakdown of breakfast, lunch, and dinner components, visit the GSA website. Note that M&IE rates differ by travel location and attendees should view the rate for the destination to determine which M&IE rates apply.

We suggest that you book your air travel AFTER receiving your meeting registration confirmation to avoid cancellation penalties should the meeting be full.

HOTEL RESERVATIONS

A limited block of guest rooms have been reserved for this meeting at the

Hyatt Regency Dallas at Reunion
300 Reunion Boulevard
Dallas, TX  75207-4498
Phone: 214-651-1234
Hotel website: www.hyattregencydallas.com

Attendees may reserve their guest rooms online at https://resweb.passkey.com/go/iasu09 or by calling 214-651-1234. When calling in, please refer to the Ryan White Clinical Conference to receive the negotiated Federal Government Per Diem rates. Please note that guest room rates may change depending on the prevailing government per diem rate.

AUGUST 28, 2009 UPDATE: The Federal Government Per Diem rates for the fiscal year, October 1, 2009 – September 30, 2010, have been released. The revised guest room per diem rates for the Clinical Conference, not including taxes (currently 15%), are listed below. Those attendees who had reserved a guest room prior to this rate adjustment will have their rates amended to the prevailing rate.

$117/one or two adults
$167/three adults
$192/four adults

There is no additional charge for 2 children under the age of 16 accompanying an adult guest.

Attendees will be required to provide a credit card to guarantee the reservation and will be responsible for all room and incidental charges. All guest room reservations must be made NO LATER THAN Tuesday, September 22, 2009. At that time the block of rooms will be closed and the negotiated rate cannot be guaranteed. In the event that the guest room block is full, the hotel will accept reservations at the Government Per Diem rate based on availability.

Guest room notice: the hotel is expecting a large number of guest rooms to be reserved by football fans attending the University of Texas versus Oklahoma game on Saturday, October 17. The hotel is designed with an open atrium which may result in a higher noise level for those guest rooms located on the lower floors and near the atrium bar. The hotel has agreed to assign the Clinical Conference guest room block on designated higher floors or in the Skyline Tower of the hotel, depending on availability. When checking in to the hotel, if you wish to change your room location, please let the hotel staff know as soon as possible.

Hotel cancellation policy: Guest room reservation must be cancelled at a minimum of 24 hours prior to the reserved arrival date to avoid penalties. Cancellations may be made by calling the hotel at 214-651-1234.

TRAVEL INFORMATION

Nearby Airports

Dallas Fort Worth Airport (22 miles)
Love Field (8 miles)

Ground Transportation

Taxi fare to/from DFW International Airport is approximately $45-$50.
Taxi fare to/from Love Field is approximately $20-$25.

Shuttle service to/from DFW International Airport is approximately $17 per person, one way. Super Shuttle operates 24 hours a day. For more information, please visit www.supershuttle.com. Super Shuttle vans are blue with yellow lettering that states Super Shuttle.

Driving Directions to Hotel From:

Dallas Fort Worth Airport:
Take the south airport exit and follow signs to Dallas via Hwy 183 (east). Continue approximately 14 miles and merge to I-35E (south) to Dallas. When the downtown Dallas skyline is visible the famed 50-story Reunion Tower will be seen and is connected to the hotel.  Continue I 35E (south) approximately 8 miles to Exit #428E (Reunion Blvd/Commerce St, east) and exit to the right. Once at street level, continue to the next traffic light at Houston Street and turn right. Go one (1) block to the next traffic light at Reunion Blvd (west) and turn right. Continue down the incline to the traffic light at Hyatt Regency Drive.

For hotel parking: turn left and continue up the incline to the front drive of Hyatt Regency Dallas, just up the hill.

Love Field:
Leaving the airport via the main entrance at Cedar Springs Road, turn right onto Mockingbird Lane. Continue on Mockingbird Lane to I-35E and turn left onto the I-35E (south) ramp. Continue on I-35E (south) approximately 8 miles to Exit #428E (Reunion Blvd/Commerce St, east) and exit to the right. Once at street level, continue to the next traffic light at Houston Street and turn right. Go one (1) block to the next traffic light at Reunion Blvd (west) and turn right. Continue down the incline to the traffic light at Hyatt Regency Drive.

For hotel parking, turn left and continue up the incline to the front drive of Hyatt Regency Dallas, just up the hill.  

Map of hotel and nearby area

Other Transportation:

Amtrak: Connected to Hyatt Regency Dallas by way of underground walkway to Union Station. Please call 214-653-1101 or visit www.amtrak.com for train information.

Greyhound: The nearest Greyhound station is located at 205 S Lamar St. Please call 214-849-6831, or visit www.greyhound.com for bus information.

Getting Around Dallas:

Light Rail Service (Operated by DART – Dallas Area Rapid Transit) provides easy access to various parts of Dallas, including West End Entertainment District (located 1 stop away from hotel).

Cost is $1.50 per person one way or $3.00 for day pass. 
Hours of operation are 5:30 a.m. to midnight.
For more information on DART, please call 214.979.1111 or visit www.dart.org.

Attendees can access the DART red and blue light rail lines, as well as the Trinity Rail Express to Fort Worth, at adjacent Union Station. The hotel is connected to Union Station via an underground walkway. Routes available to immediate downtown area locations include the Dallas Convention Center, Dallas Zoo, West End Historic District & North Park Center shopping mall.

Points of Interest in Dallas:

• Morton Meyerson Symphony Center
• Historic West End Entertainment District
• Dallas Zoo
• Dallas World Aquarium
• Fair Park
• Texas Stadium (Dallas Cowboys)
• The Ballpark at Arlington (Texas Rangers)
• Lone Star Park at Grand Prairie (horse racing)
• Texas Motor Speedway (NASCAR)
• FC Dallas major league soccer
• Victory Park
• Dallas Museum of Art
• The Women’s Museum
• Six Flags®
• Dallas Arboretum
• John F. Kennedy Sixth Floor Museum
• Fort Worth Stockyards
• Gilley’s
• Nasher Sculpture Gardens
  

FREQUENTLY ASKED QUESTIONS

1. What are the dates for the 2009 Annual Clinical Conference?
   
   The RW Clinical Conference will be held from Thursday, October 15 through Saturday, October 17, 2009
   
   The preliminary schedule is as follows:
   The RW Clinical Conference will begin on Thursday with a plenary session at 10:00 am. The RW Clinical Conference will conclude on Saturday at approximately 12:00 pm.
   
   
2. What are the days and times for checking in onsite and receiving my meeting materials?
   
   The registration desk, in the Reunion Ballroom Foyer located on the lobby level, will be open daily:
   
   

   Wednesday, October 14, 2009	3:00 PM - 7:00 PM
   Thursday, October 15, 2009	7:00 AM - 6:00 PM
   Friday, October 16, 2009	7:00 AM - 6:00 PM
   Saturday, October 17, 2009	7:30 AM - 12:30 PM

   
   
3. What is the contact information for the Hotel?
   
   Hyatt Regency Dallas at Reunion
   300 Reunion Boulevard
   Dallas, TX  75207-4498
   Phone: 214-651-1234
   Hotel website: www.hyattregencydallas.com
   Guest rooms may be reserved online at https://resweb.passkey.com/go/iasu09 or by calling 214-651-1234. When calling in, please refer to the Ryan White Clinical Conference to receive the negotiated Federal Government Per Diem rates.
   
   
4. How can I register?
   
   Registrations may be completed online or by downloading the registration form and submitting it to the IAS–USA via fax at 415-544-9402; or mail to IAS–USA, Attention: Registration: Annual 2009 HIV Clinical Conference, 425 California Street, Suite 1450, San Francisco, CA 94104.
   
   
5. Should I not be able to attend, is my registration transferable?
   
   Yes, your registration can be transferred to a colleague, although bear in mind that any such transfer should be completed prior to October 2, 2009.
   
   
6. Are CME and/or nursing credits provided through this course?
   
   Yes, the following will be made available to meeting registrants at no additional charge.
   
   Credit Designation Statement
   The International AIDS Society–USA designates this educational activity for a maximum of 14.75 category 1 credits toward the AMA Physician’s Recognition Award. Each physician should claim only those hours of credit that he or she actually spent in the activity.
   
   Application for CME credit has been filed with the American Academy of Family Physicians. Determination of credit is pending.
   
   Nursing Credits
   Southeast AIDS Training and Education Center is an approved provider of continuing nursing education by the Georgia Nurses Association, an accredited approver by the American Nurses Credentialing Center's Commission on Accreditation. This event has been preliminary approved for 14.7 contact hours.
   
   
7. What meals are included and what is the per diem?
   
   Group meals will not be provided, with the exception of light refreshments during scheduled conference breaks. For information on meals and incidental reimbursements (per diem) and travel resources, visit the GSA website.
   
   
8. Are there nearby dining options for lunch or dinner?
   
   In addition to room service, the hotel offers the following dining options:
   • Parrino's Oven (Italian dishes including pasta and pizzas in a relaxed bistro setting)
   • Monduel's (Atrium bar offering drinks and light bites)
   • Centennial Cafe (casual dining for breakfast and lunch)
   • The Coffee's Post (hot /cold drinks, pastries, sandwiches, salads, fruit and other quick snacks to go)
   • Five Sixty (a Wolfgang Puck signature restaurant and bar, open for dinner and Sunday brunch)
     
     For other dining options in the nearby West End District (approximately a 5 minute walk or accessible via light rail), click on here.
     
     
9. What will the weather be like and what is there to do in Dallas?
   
   Dallas’ average high/low temperature in October is 79/56 degrees and typically has an average rainfall of 3.5 inches for the month.
   
   For more information on Dallas, including travel tips, shopping, arts and entertainment, visit http://www.visitdallas.com/index
   
   
10. If I have special needs, how do I submit my request?
    
    If you are in need of any special assistance at the meeting, please note your request on the registration form, or notify the IAS–USA at least 2 weeks in advance, so that the necessary arrangements may be made.

FOR MORE INFORMATION

For any questions regarding this meeting, please contact the International AIDS Society–USA.

Phone: 415-544-9400
Fax: 415-544-9402
Email: RWProgram2009@iasusa.org