Job Description

Under the supervision of the Executive Manager of the Conference on Retroviruses and Opportunistic Infections (CROI), the Conference Technical Producer, will manage the conference’s virtual, onsite, and hybrid presentation technology for an annual global medical and scientific hybrid conference ( scheduled for February 2022. This is a contract position with the ability to work remotely until the run-up of the hybrid conference when an onsite presence will be required. This is a contract position.

Primary Responsibilities Include:

  • Leads planning and execution of the hybrid conference from a technical perspective, including the use of AV infrastructure (audio, video conferencing, webcasting, attendee/presenter networking, Q&A functionality, visual display or projection, and on-demand content)
  • Use technical judgment and previous conference experience to execute the entire technology life-cycle: proposals, subcontractor contract negotiations, communication, budget review
  • Develop, test, pilot, build, integrate, and launch coordinated event platforms
  • Operating and testing daily functionality of all AV and integrated conference rooms at the conference
  • Manage room prep and meeting setups, including coordinating technologies, ensuring quality assurance checks are performed for conference rooms, and troubleshooting issues for prompt resolution
  • Collaborate with internal teams responsible for the scientific program, speaker preparation, and website development
  • Supervise remote and onsite engineers, technicians, external technology vendors to drive an excellent virtual and onsite attendee experience
  • Provide end-user training for CROI Scientific Program Committee and IAS-USA staff, including follow-on support for platforms being utilized
  • Carry out routine testing and problem diagnosis for virtual and onsite technologies, including projectors, microphones, speakers, amplifiers & displays
  • In general, be a self-starter with excellent organizational skills and thorough knowledge of complex conference audiovisual planning and execution
  • Perform other duties and responsibilities, as assigned

Desired Education and Skills

  • A minimum of 5 years of onsite and virtual audiovisual conference experience working for an AV or conference company
  • Videoconferencing experience including setup, testing, and execution
  • Ability to establish priorities, work independently, successfully execute multiple ongoing projects, and proceed with objectives with minimal supervision
  • Creative problem-solving, analytical skills, agile under pressure, and impeccable business judgment
  • Excellent interpersonal and relationship-building skills across several diverse technical and non-technical groups
  • Demands a high level of attention to detail and the ability to work with and meet strict deadlines
  • Availability to work with a team based in the Pacific Time Zone
  • Candidates must be authorized to work in the US.

About CROI

The Conference on Retroviruses and Opportunistic Infections (CROI) was established in 1993 to provide a forum for basic scientists and clinical investigators to present, discuss, and critique their investigations into the epidemiology and biology of human retroviruses and associated diseases. The synergy of basic science and clinical investigation has been a major contributor to the success of the meeting. CROI has facilitated the presentation of important discoveries in the field, thereby accelerating progress in HIV and AIDS research. As always, the best and most consequential original research defines the science at virtual and in-person CROI, which includes research in HIV, hepatitis viruses, SARS-CoV-2, and other viral infections and their related conditions.

Abstracts are evaluated by the Scientific Program Committee and additional reviewers for the relevance of their topics, the rigor of their research, and the distinct contributions they make to the broad spectrum of study that CROI strives to provide each year (CROI Infographic).

About the IAS-USA

The International Antiviral Society–USA (IAS–USA) is a 501(c)(3) not-for-profit professional education organization. The IAS–USA serves as the Conference Organizer for CROI.

The mission of the IAS–USA is to improve the prevention, treatment, care, and quality of life for people with or at risk of HIV or other viral infections and their associated health conditions through high-quality, relevant, balanced, and needs-oriented education and information for practitioners and scientists who are actively involved in medical care and research.

The IAS–USA is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.


Attn: Jay Batley, Director of Operations
(540) 968 6781