Job Description

A nonprofit physician education organization with a strong team environment is seeking a Project Assistant. The qualified candidate will have a passionate mission-based ethic, an exceptional eye for detail, and demonstrated project management experience. This individual can expect to learn about virtual and live event development and implementation and report to various program managers under the overall direction of the Executive Director.

Primary Duties and Responsibilities

  • Assist and contribute to planning meetings and events (e.g., pre-course communications, faculty outreach, vendor correspondence, and post-event follow-up)
  • Distill and communicate course registration and evaluation data to guide future content development
  • Follow project timelines, meeting these consistently and on time, enlisting or offering additional help when needed; actively engage in team planning and status meetings
  • Immediately adapt to crises by changing procedures, methods, or processes
  • Assist in the development and maintenance of SOPs and project timeline tools for project development
  • Work to ensure that program development and implementation is consistent with the Accreditation Council for Continuing Medical Education (ACCME) Standards for Integrity and Independence in Accredited Continuing Education

Job Qualifications

  • Bachelor’s degree is required
  • 2-3 years in project management or event planning environment preferred
  • Excellent written and verbal communication skills, including expert knowledge of US English spelling, grammar, and punctuation. Working understanding of medical spelling and terminology is a plus
  • Ability to work independently with excellent attention to detail with demonstrated ability to manage multiple projects with competing deadlines while working quickly and accurately
  • Solid working knowledge of Microsoft Office (Word, PowerPoint, Excel, Sharepoint, Planner); experience with organizing and hosting Zoom and other virtual team platforms; experience with Adobe Acrobat or similar programs. Familiarity with Adobe InDesign is a plus
  • Self-motivated with a positive attitude; willing to accept and provide constructive feedback and demonstrated ability to offer problem-solving solutions and troubleshoot challenges in real-time
  • Demonstrated flexibility to accept new challenges or direction; comfort with enlisting or providing assistance as part of a team
  • Commitment to maintaining confidentiality around organization’s projects
  • Ability to travel to live activities as well as supporting hybrid and remote courses

Employee Benefits 

  • Generous vacation, holiday, and sick leave policy that increases progressively based on your tenure with the IAS-USA
  • Health plan, dental, vision insurance
  • 403(b) retirement plan

Salary and Location

  • Compensation is commensurate with experience and consistent with standard nonprofit salaries
  • This may be a remote position, with the ability to work on-site at the IAS-USA San Francisco office, a plus
  • Relocation reimbursement is not available for this position


Attn: Jay Batley, Director of Operations
(540) 968-6781