Job Description

A growing healthcare professional education organization seeks a Program Manager to actively support the medical education activities and resources of the IAS-USA, including the annual Conference on Retroviruses and Opportunistic Infections (CROI), monthly webinars and other virtual offerings, and the organization’s Drug Resistance Mutation Group.

Reports To

Executive Director, Scientific Program Manager, CROI

Primary Duties and Responsibilities


  • With the Executive Director and Scientific Program Manager, draft and manage program communications for general and late-breaking abstracts
    submissions, and scholarships
  • Oversee travel and relative logistics for scholarship recipients
  • Manage communications and travel logistics for scholarship recipients up to and during the conference
  • Support activities and coordinate resources for scholarship recipients during the conference (e.g., Meet the Luminaries, Poster Walks, unique
    networking rooms) Facilitate post-conference scholarship evaluations

Webinars and Dialogues

  • Set up annual planning call with Cases on the Web (COW) board to gather topics and identify presenters and moderators
  • Organize project timelines for each webinar and dialogue including, deadline
    for materials, rehearsals, communications with presenters and registrants, outreach and and post-webinar follow-up
  • Collect, review, and format presentation slides with the Executive Director
  • Post-webinar, upload recording to YouTube and add to an appropriate
  • Send out quarterly summaries to COW Board regarding evaluation data
    from recent webinars
  • Review evaluation data and go over it with director every month

Drug Resistance Mutations Group (MUTA)

  • Determine with the Executive Director, Chair and CoChair the need for an update. Arrange kick-off meeting with MUTA group
  • Set project timeline with Executive Director including scheduling a kickoff  meeting with the entire MUTA group
    o Identify assignments and set deadlines for materials
    o Schedule future calls to discuss assignment progress and changes
  • Compile and review materials with Executive Director and
    incorporate edits to the manuscript
  • Work with the production team to use references and graphic artists to
    update the format
  • Facilitate regular meetings with Executive Director, Chair and CoChair
    until completion of update.

Professional Experience and Qualifications/Key Attributes

  • Bachelor’s degree required
  • Minimum 5+ years of demonstrated project management experience
  • Strong organizational, and communication skills; proven ability to manage multiple deadlines
  • Ability to establish priorities, work independently, successfully execute multiple ongoing projects, and proceed with objectives with minimal supervision
  • Creative problem-solving, analytical skills, agile under pressure, and impeccable business judgment
  • Excellent interpersonal and relationship-building skills across several diverse technical and non-technical groups
  • Demonstrated proofreading skills; excellent grasp of grammar and style
  • Familiarity with Microsoft 365 applications, including PowerPoint, Sharepoint, Planner, Word, and Excel.
  • Experience with Zoom, YouTube, and Adobe Acrobat Pro and Illustrator, and SoundCloud
  • Comfortable with databases and database management

Job Type

  • Full-time. Onsite or remote

About the IAS-USA – A mission worth being passionate about!

Headquartered in San Francisco, the IAS-USA has led cutting-edge, technical, and complex physician education for the past 30 years with a long record of success.
The mission of the International Antiviral Society–USA (IAS–USA) is to improve the prevention, treatment, care, and quality of life for people with or at risk of HIV or other viral infections and their associated health conditions through high-quality, relevant, balanced, and needs-oriented education and information for practitioners and scientists who are actively involved in medical care and research.


Attn: Jay Batley, Director of Operations
(415) 544 9400


Last Modified: Jan 6, 2023 @ 11:40 AM